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May
16, 2007 - Clayfest Steering Committee
meeting In attendance : Susan Roden, Susan Fishel,
Paula MacCullen, Don Clarke, Mary Hindman, Merry Newcomer, Michael Fromme, Rhoda Fleischman, Robin Russell, Susie
Young, Linna Muschlitz, Jerry & Shirley Huft, Faith Rahill, Karen Washburn, Avi Harriman, Frank Gosar, Linda
Williams, Tracie Manso Paula
began the meeting by announcing the new committee chairs :
Chair UpDates : ^Mary
H - Building - ok ^Merry
N - Cash - ok ^Rhoda
F - Demo - ok ^Frank
G - Graphics - Brought a cd of last years award winners and show photos for Publicity Chairs * Deadline for postcard photos is June 1, for the postcard is early August. First choice is to mail him
a cd with high-res photos, or drop at Club Mud. Email is slow, as he has dial-up
service. ^Elise
C - Kids Clay - has been meeting w/ Ken S, all is ok. * Would like aprons for workshift persons during the show. Michael F will ask Jeanne Henry
if OPA could donate 4.
Or Linna has 2 new red aprons ^Susie
Y - Publicity - She & Elaine met w/ Dan S. * Elaine met w/ Jerry Williams: ¼ page ad is $100 for Sep/Oct issue,
deadline is June or July.
* Also contacted DAC (Downtown Athletic Club) for an ad in their newsletter. ^Karen
W - Registrar - reviewed Move-In Packet - Karen did a great job. * ERROR in CLAYFEST APPLICATION
: Gallery-Only application deadline is August 15, not September 15 * Please note:
If your booth set-up is not sturdy, you will not
be compensated for broken work! * Don C gave Karen many tips on the computer/copy aspects of the move-in packet * Move-In Packet will be posted on the Clayfest web site. A postcard or an email (to all those who
checked to receive Clayfest information electronically), to notify when the move-in packet is available. Postcard recipients can request a paper Move-In Packet, everyone else finds it on-line. ^Faith
R - Sales - ok ^Robin
R - Sales Tags - ok ^Susan
R - Sec’y - ok ^Michael
F - Signage - ok ^Alissa
- Sponsorship - Is still trying for cash instead of “stuff”. * Georgie’s, Stash Tea and Skutt are on board. Also: Ceramics Monthly and
Pottery Making Illustrated. She is open to any other suggestions. ^Linda
W - Security - ok ^Avi
H - Set-Up - Making more gallery pedestals is his summer project. * He’ll put out a word for help, when he’s ready to start. * Will do more research on pipe&drape. Last year’s company really
wants the job. ^Susan
F - Treasurer - We got our tax return back: We were able to reassign last
year’s (06) prepaid taxes to 07, since our income was such that we paid no tax. ^Linna
- Clay-In-Ed - If she wants to buy anything for the Clayfest booth, it hast to come from her Local Clay budget. ^Lynne
L - Credit/Debit - Paula talked to Rosa & Lynne at Showcase. * Rosa says workshifts interrupt her Committee Work. ^Faith
R - Sales - Said she can do a Sales Workshift during a slower time during the show, i.e. the last shift each day ^Rhoda
F - Demo - Workshifts which change every 3 hours can be hard to coordinate with Committee work during the show,
changing every 2 hours. * Back Door Security could work for her, though. ^Don
C - Webmaster - All ok ^Tracie
M - Workshifts - Karen will give the Show Artist list to Tracie * Tracie made notes of Committee Chairs requests for workshifts that coordinate with their committee
work during time the show is open. NEXT MEETING : Tuesday, September
25 -- Last meeting before the show. * Will set date for the Wrap-Up meeting at September meeting. BOOTH SELECTION - Karen read the
rules of booth selection order.
* Grace assisted Karen in the selection of names. * Avi kept the names on a floor map of the show room, after each booth was selected. * Booth persons not at the meeting, could either let the committee draw a booth number at random,
or send a proxy to select for them. * This show roster will come out in the Move-In Packet |