Clay Fest Steering Committee Meeting |
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Minutes |
March 14, 2012 |
6:30 p.m. |
EWEB |
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Meeting called by |
Karen Washburn |
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Type of meeting |
Steering committee |
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Note taker |
Kris Anderson |
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Attendees |
Robin Russell, Frank Gosar, Michael Baines, Merry Newcomer, Elaine Pruett, Don Clarke, Karen Washburn, Beth Johnson, Tea Duong, Ken Standhardt, Sue Siwinski, Faith Rahill, Michael Fromme, Kris Anderson |
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2012 Clay Fest Steering Committee Meetings are scheduled: May 22; September 11 all at 6:30 p.m. EWEB Show dates: October 12 – 14, 2012 |
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Approval of Minutes |
Minutes were approved as written |
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Committee member # needs |
Signage – Sue Siwinski, would like one from out of town |
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Sales – Faith Rahill would like two |
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Setup – Michael Baines would like 5 to set up and 5 to take down |
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Credit/Debit – Michael Fromme would like one |
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IT IS NOTED that Trainees are needed for set up chair |
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Booth Fees |
Robin Russell presented statistics of % of income/profit from the 2011 show |
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Suggestions were: 1. Based on cost of booth and fees, proposed that we not raise booth fees |
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2. Proposed that we change the gallery to a group space |
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3. Proposed that we change the gallery to the spaces near the Information Booth |
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4. Proposed that we leave the gallery as is |
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5. Proposed that we make the gallery smaller, and add 2 spaces, one ½ and one full |
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6. Proposed that the Gallery made this an Art Show rather than a craft show |
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7. Proposed a People’s Choice award to increase interest in the Gallery |
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Decisions |
1. It was moved by Frank and seconded by Don that we add two spaces on the end and shorten the gallery. The motion was passed. |
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2. It was moved by Michael and seconded by Don that we not change the booth fees. The motion was passed. |
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3. It was moved by Ken and seconded by Don that we have a “People’s Choice” Award in the Gallery. The motion passed. |
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Decreasing costs |
Discussion ensued about options to decrease costs All ideas were accepted, and the decision was made to move these items to the next agenda. |
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Ideas are: 1. Proposed not to buy the mailing list. 2. Use craigslist for advertising. 3. Frank to order fewer postcards, |
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and send more emails. 4. Gather email address along with the votes for the people’s choice award ballots. |
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Discussion |
It was discussed that by request for specific physical reasons, artists could request that they be |
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Allowed to enter Gallery Only, and not do committee work. |
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Broken Pots |
Merry Newcomer |
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Has researched the broken pot fund, and has determined that there should be $2,458.81 in the fund. |
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Originally, there was to be $285 per show in the fund. However, when two booths were eliminated due to the fire |
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Regulations, it went down to $275. |
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Ken suggested that we set a prudent fund level, and leave it at that. Making sure that those funds exist. |
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Don asked if the $ actually exists in the bank, and the answer is yes. |
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It was reminded that there is no broken pot reward for an “act of God”, and that there is a top amount which could be split amongst all should there be a large broken disaster. |
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Agreed that there would be no decision or change today, but it would be brought up again. |
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Committee Reports |
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Registrar |
Don Clarke stated the application goes out 4/13. |
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building |
Tea Duong talked about the fire codes. We could add a space, but the work to do the application was a lot. If anyone wants to do it, please let us know |
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graphics |
Frank passed around two drafts of the bookmarks and asked for input |
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signage |
Sue talked about ideas for decrease in costs this year |
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sponsorships |
Ken talked about donations: Clay in Ed has two prizes; Skutt Kiln donated $400; Pacific Continental donated $200; Georgies donated a $50 Gift Certificate; Phoenix Inn is allowing a $80 a nite rate. |
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There are numerous “other things” in the fire. |
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Ken is to receive information from last year’s chair: Ali Clark to get started asap on contacting possible sponsors. |
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Karen Washburn suggested contact Maude Kerns Art Center as new sponsor. |
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publicity |
Elaine is working on ideas – checking with a marketing director, an ad in Clay Folk; OPA website; posted in Eugene Magazine. More to come |
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webmaster |
Merry talked about the web site, and posting for the workshops. |
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Frank will send images to Merry and Don to be added to the web site. |
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Adjourn |
The meeting was adjourned promptly at 7:30 p.m. Next meeting: Booth selection |
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