Clayfest Job Description

Committee members: one

Contact committee member to review time needs during show. Committee member verifies sticker totals in notebooks. (Susan Fischel has been doing this role in place of workshifts during the show)

Budget: approximately $75 for copying costs and mailing

Equipment:

Bring 2 card tables or request table from building chair, 4 chairs, light source, plastic box to collect sales tag boards, 2 calculators, ream of paper, scotch tape, pens and highlighters

Responsibilities:

• Confirm that Cynthia Spencer will bring her copy machine (show buys her a new cartridge each year in exchange of using copier)

• Request final list of show participants and booth numbers from registrar

• Request printed address labels from registrar to mail checks & sales tags to participants

• Make copies of sales sheets for Saturday for each participant. Put their name at top of page and put alphabetically in notebooks

• Purchase necessary supplies

• Create money summary form to enclose with participant's check

• Check if tables and chairs are available

• Set up work area in back room

• Requests list of all pipe and drape charges to put on participant's money summary form

• For each workshift train folks on procedures (use box to periodically collect sales tag boards from sales tables, place tags evenly across rows to make totaling easier, tape down curling tags, total up full rows, mark through totaled tags with highligher, place total and your initials at end of each row)

• Chair resolves any sales tag questions

• Make copies of sales tag sheets and add names for Sunday notebooks

• Committee member takes notebooks home Saturday night to verify totals and makes a list of all participants and their Sat. sales

• Chair makes copies of Sat. sales tag pages and puts them out on the information table Sunday morning for folks to see

• Work with VISA chair and Cash Treasurer to compare Saturday totals

• After the show

• Clean up back work area

• Committee member verifies Sunday totals

• Make copies of Sunday pages

• Create summary list of participant-Sat sales-Sun sales-total sales (copy for Sales Tag Chair notebook, copy for Treasurer, copy for Show chair)

• Meet with Treasurer to get checks

• Mail money summary form, check, and original pages to participants

• Help resolve any money/sales tag issues participants may call about

For more information click this link to send us an email: information@clayfest.org Subject: Bookkeeper Openings