Clayfest Job Description

Building Chair has the responsibility of

• arranging for the electrical outlets for the booths and Gallery
• getting the fire permit for the show
• arranging with the Fairgrounds the chairs, tables and demo platform needed to rent
• taping the floor showing where the booths and gallery are located
• meeting with the Fire Marshal prior to the opening of the show for a walk through
• getting the fire permit approved from the fire marshal

Pre-Planning

• January - phone Electrical company, Fire Department and Fairgrounds prior to ClayFest Budget Meeting to verify any change in costs from previous year.

• September - phone Electrical company and Fire Department to arrange dates and have the fire permit application sent.

• September 1 - Get the Fire permit filled out by this date - they like at least 6 weeks notice - included with the permit should be a map of the building showing exits, booth layout and capacity.

• Mid-September -
  • follow-up with a letter to the Electrical company with a map of the booth and gallery layout, dates, times and contact phone numbers.
  • contact the Fairgrounds to arrange when you can get in the building to tape the floor. This is done the Thursday prior to the show if possible. After you have arranged this with the fair grounds contact your committee members with dates, times & anything they will need for the job (ie: tape measures).

• 2 Weeks prior to ClayFest - arrange with Fairgrounds all equipment you will need, ie: tables, chairs & demo platform.
  Note: You are responsible for ordering tables and chairs for all Show Chairs & participants.

• 1 Week prior to ClayFest -
  • Make a follow-up call to Electrical company to confirm they have booked the time, arrange when to meet at Fairgrounds and get contact info.
  • Arrange with Fairgrounds to get a key to the building
  • At this time or when you pick-up key to building confirm a contact person at the Fairgrounds you can call if needed.

• 2 Days prior to ClayFest -
  • If you get in Thursday before Show, pickup key to building
  • Meet with your committee to tape the floor
  • Cover up the Exit sign in the left-hand corner of the building where a booth is.
  • Make arrangements with Security Chair to hand over key to building

• 1 Day prior to ClayFest -
  • Meet Electrical company at Fairgrounds, make sure they know what needs to be done and field questions
  • Get a contact number in case any questions arise during the Show

• First Morning of Clayfest -
  • Do a quick walk-through prior to Fire Marshal's arrival to check on the electrical
  • Make sure everyone has their fire extinguishers visible and that all materials in the booth meet with Fire Code

• Do a walk-through with Fire Marshal and get the permit signed

  Electrical Company
  Alert Electric
  1970 28th Street
  Springfield, OR 97477
  541-747-2213
  Contact person - Greg

  Fire Marshal's Office
  1320 Willamette Street
  Eugene, OR 97401
  541-682-5411
  

  Lane County Fairgrounds
  541-682-4292
  Contact Person - Rachael

  For more information click this link to send us an email : information@clayfest.org Subject: Building Openings