Cash Treasurer

Budget: $25.00 (cash envelopes, calculator tapes, misc. office supplies as needed)

Primary responsibilities

Set up tills for cashiers
Count all cash and checks collected during the show
Prepare and transport deposits to bank
Work closely with Sales Chair, Debit/Credit Chair, Bookkeeping Chair and Treasurer to ensure the Sales/Bookkeeping system is efficient and meets the needs of committees involved
Attend Clay Fest Steering Committee meetings

Committee: 1 member - assists in preparing tills, distributing to cashiers, collecting at shift end, counting and reconciling cash and checks, preparing deposits and accompanying Chair to bank, copying checks for mailing list information, set up and tear down of work area.

Pre-planning

February - Present budget at Steering Committee meeting, coordinate ordering of 1 table and 2 chairs with Building Chair
August - contact committee member to discuss responsibilities during the show
September - contact Treasurer to coordinate obtaining check for start-up till cash, deposit slips and check endorsement stamp. Check work shift schedule to determine number of tills required for show. Obtain and label till envelopes. Coordinate with Sales Chair to update cashier instruction sheets, prepare copy for each station, in protective sleeve.
October (set-up day) - take check to bank to obtain sufficient cash for all tills, also obtain sufficient number of deposit bags and night depository key. With committee member, count out all start-up tills, $120.00 each (40 $1's, 8 $5;s and 4 $10's). Double count each and initial envelope. Chair will take responsibility for safety and security of funds during show. With committee member, set-up work area - 1 table, 2 chairs, lamp, 2 printing calculators, pens pencils, paperclips, extra envelope and labels, extension cord/power strip, daily till and summary sheets.

During ClayFest

Distribute tills to cashiers at the beginning of each shift and pick up tills of off-going cashiers at end of each shift. With committee member, count cash and checks, enter amounts on daily till sheets, and make copies of checks with all bank account and routing information covered for Mailing List Chair. Transport deposits to bank. Prepare daily summary sheets with shift and till totals for both Cash and Credit/Debit sales.

End of Show

Provide copies to Chairs as follows:
- Daily till sheet - 1 to Bookkeeper and 1 for committee records
- Daily summary - 1 to Bookkeeper 1 to Treasurer, 1 for committee records
- Checks - 1 to Mailing List Chair

For more information click this link to send us an email : information@clayfest.org Subject: Cash Treasurer Openings