Clayfest Job Description
Chairperson
The Chair of Clay Fest has two roles - one as coordinator of the
annual show/sale and the other as a board member of Local Clay.
Committee members:
none
Budget needs:
- copying and mailing costs
- building rental fee
- insurance payment
- webpage
Responsibilities:
- Updating ceramics community on ClayFest
- Makes ClayFest updates at Local Clay meetings
- Submits timely ClayFest information to the OPA newsletter
- Acts as ambassador for any and all information needs of
community or show
- Schedules and facilitates approximately six meetings for
committee chairs
- Locates, schedules, prepares and cleans-up meeting room
- Solicits items and prepares agenda
- Mails out meeting notices to all Chairs
- Prepares meeting materials as required
- Facilitates meeting and schedules future meetings
- Keeps ClayFest on schedule
- Establishes time-line covering January through post-show
meeting
- Regularly communicates with other Chairs to ensure items are
on time
- Ensures cross-chair tasks and information are being considered
- Contact person for building rental and insurance rider issues
- Coordinates locating/selection and rental of building space
for the show
- Signs contracts for building space and handles budget/payment
of fees
- Coordinates with Local Clay to ensure show's insurance
coverage is adequate and proper paperwork is generated in a timely
manner
- Maintains database of Chair "points" used in booth selection
process
- Ensures on-going accuracy of points earned by each chair
- Prepares list of points held by each applicant to the show for
use in booth selection process
- Works with Registrar in establishing rank-ordered listing of
applicants based on their accumulated points, etc.
- Maintains information on sales and attendance for
informational presentations
- Compiles and maintains on-going information on show's sales
and attendance
- Presents (via graphs and/or charts) information at meetings
- Coordinates with Publicity chair to ensure information is
available to media as rqd
- Acts as MC for the actual show
- First line of problem solving when things go wrong during the
show
- Presents the awards during the show
- Makes announcements during show as required
For more information click this link to send us an email:
information@clayfest.org Subject: Chairperson Openings