Clayfest Job Description

Committee members:

Budget needs:

• copying and mailing costs
• building rental fee
• insurance payment
• webpage

Responsibilities:

• Updating ceramics community on ClayFest
  1. Makes ClayFest updates at Local Clay meetings
  2. Submits timely ClayFest information to the OPA newsletter
  3. Acts as ambassador for any and all information needs of community or show

• Schedules and facilitates approximately six meetings for committee chairs
  1. Locates, schedules, prepares and cleans-up meeting room
  2. Solicits items and prepares agenda
  3. Mails out meeting notices to all Chairs
  4. Prepares meeting materials as required
  5. Facilitates meeting and schedules future meetings

• Keeps ClayFest on schedule
  1. Establishes time-line covering January through post-show meeting
  2. Regularly communicates with other Chairs to ensure items are on time
  3. Ensures cross-chair tasks and information are being considered

• Contact person for building rental and insurance rider issues
  1. Coordinates locating/selection and rental of building space for the show
  2. Signs contracts for building space and handles budget/payment of fees
  3. Coordinates with Local Clay to ensure show's insurance coverage is adequate and proper paperwork is generated in a timely manner

• Maintains database of Chair "points" used in booth selection process
  1. Ensures on-going accuracy of points earned by each chair
  2. Prepares list of points held by each applicant to the show for use in booth selection process
  3. Works with Registrar in establishing rank-ordered listing of applicants based on their accumulated points, etc.

• Maintains information on sales and attendance for informational presentations
  1. Compiles and maintains on-going information on show's sales and attendance
  2. Presents (via graphs and/or charts) information at meetings
  3. Coordinates with Publicity chair to ensure information is available to media as rqd

• Acts as MC for the actual show
  1. First line of problem solving when things go wrong during the show
  2. Presents the awards during the show
  3. Makes announcements during show as required