Clayfest Job Description

Summary

1. Submit budget.
2. Coordinate committee member.
3. Purchase sales materials before show.
4. Set-up sales area Friday at noon.
5. Supervise sales area during the show.
6. Take down sales area after show.

The Sales area committee chair is responsible for the following :

1. Submitting a budget
   1. At some point early in the year the Clay Fest show chair will request a budget for the sales committee needs for the show. The items we need each year are three or four reams of wrapping paper and two sizes of paper bags. Miscellaneous items needed = adding machine rolls, pens, packing tape, scotch tape, staples, colored price stickers (two colors, one for each day), duct tape, blank price stickers. Some items have already been acquired and are in storage. They are - 3 cash boxes, power strips, extension cords, tape dispensers, and signs (KIDS CLAY, HOLDING, CREDIT and CASH).

   2. Keep all receipts for reimbursement by Clay Fest bookkeeper

2. Coordinating sales area committee member to do their portion of committee assignment.

   1. One committee member in addition to the chair is needed to ensure the smooth functioning of the sales area before, during and after Clay Fest.

   2. Contact your committee person soon after they have been assigned to you. State tasks that need to be done. Tasks are -
      1. purchasing wrapping paper and bags before the show.
      2. Helping to set up the sales area on Friday around noon.
      3. Helping to supervise the sales area during the show.
      4. Helping to take down the sales area right after the show.

   3. Report member who fails to do their work to the Clay Fest chair.

3. Ordering and purchasing materials needed for the show
   1. (This one is the committee MEMBER's job.) Price wrapping paper (3 20" X 30" pkg's) and two sizes of paper bags (#66 and #425) several weeks prior to show. (Refer to separate list of businesses and prices.) Purchase it and deliver it Friday.

   2. Request 5 tables and 10 chairs from the Building Committee Chair. Request maroon P and D for behind the sales area and Pipe for hanging credit/cash signs above stations from Pipe and Drape Chair.

   3. Let the Workshifts Chair know how many workers you need. Each station includes a sales person and a wrapper. This can change as you assess the show each year.

      Saturday	10 - 1	5 stations	(credit - credit - credit/cash - cash - cash)
      	1 - 4	5 stations	(credit - credit - credit/cash - cash - cash)
      	4 - 6:30	4 stations	(credit - credit - credit/cash - cash)
      Sunday	10 - 1	4 stations	(credit - credit - credit/cash - cash)
      	1 - 4	4 stations	(credit - credit - credit/cash - cash)
      	4 - 6:30	4 stations	(credit - credit - credit/cash - cash)

   4. Inventory supplies and purchase what is needed. - Adding machine rolls, pens, packing tape, scotch tape, staples, colored price stickers (two colors, one for each day), duct tape, blank price stickers.

   5. Make sure that shopping baskets will be available for show buyers. They come from Portland.

   6. The Visa Chair is responsible for the credit card machines and phones.

4. Setting-up of sales area Friday
   1. Set-up the sales area as per map. 4 tables are for sales and 1 table is for holding.

   2. Each station needs an adding machine with tape, instructions (taped to the table), tag boards, pens, stapler, colored tags, scotch tape, some blank price stickers and wrapping paper. Any station taking cash needs a taped down cash box.

   3. Hang signs above each station for "credit", "credit/cash" or "cash" from pipe. Pin larger credit sales and cash sales blue signs on drapes behind the stations. (Also, ensure that very large "SALES" sign is placed above the entire area. This is handled by the Building Committee Chair.)

   4. Gather boxes brought in by potters in show. Organize bags and boxes so that each station has easy access to them. Some boxes may be put together prior to the beginning of the show by committee member. Wrappers should be informed that they are also responsible for taping boxes as needed during their shifts.

   5. Provide receipt book for keeping track of pots in holding area - display sign requesting customers to put their name and the time on the receipt by their stash of pots. Return pots to booths that have been there more than 3 hours.

5. Function, maintenance and cleanliness of sales area during the show.
   1. Assign supervisory duties to committee member so that all workshifts during the show have a supervisor present for solving problems and answering questions that may arise.

   2. Help assemble boxes during peak hours as needed.

   3. Return baskets to front door - provide trash bags by sales stations and keep area clean.

   4. Maintain holding area and return pots to artists booths after 3 hours.

6. Taking-down of sales area Sunday evening after the show.
   1. Decide whether to store or sell leftover wrapping paper. Bags can go to storage.

   2. Box up Sales area belongings for storage. This is a good time to take inventory of what supplies are needed for next year.

   3. Cardboard boxes can be recycled in bin behind the large Expo hall next door.

For more information click this link to send us an email : information@clayfest.org Subject: Sales Openings